What is the meeting / hotel location?

Hyatt Regency Chicago
151 E. Wacker Drive
Chicago, Illinois 60601
(312) 565-1234

How do I reserve my hotel room?

The Hyatt Regency Chicago has set aside a special group rate for conference attendees.

To make a reservation, please click here!
Group Name: Becker's Healthcare

Note: the room block has limited space and will fill up quickly. We recommend booking your rooom ASAP!


BEWARE OF POTENTIAL HOTEL SCAMS - PLEASE READ:

When booking hotel accommodations, please note that Becker's Healthcare has NOT not contracted with any third-party housing service or bureau. All hotel room reservations for conference attendees and exhibitors should be made directly with the Hyatt Regency Chicago or, in the case that the Hyatt Regency Chicago is sold out, on your own directly through a hotel.

We have been made aware of unauthorized housing and hotel reservation services that may solicit your business. They may say the conference hotel block is sold out or indicate that they can book you a room at a better rate. THIS IS A SCAM! All legitimate communications regarding housing will come directly from Becker's Healthcare. Using unauthorized reservation services may threaten your credit card security.

If you receive a suspicious email or phone call asking to book your hotel room for the conference, please let us know immediately. Please email events@beckershealthcare.com and/or call 312-281-6535 or 312-257-2937. It is of utmost importance to us that we preserve our attendees' and clients' credit card security. Please let us know if you have any questions.

 

How do I get to the hotel room from the airport?

Chicago has two airports - O'Hare (ORD) and Midway (MDW), which are both 15-20 miles from Downtown Chicago. Taxi service is readily available from both airports and runs about $35 one way.  Depending on the time of day, a cab will take approximately 30 minutes.

The Chicago subway system, known as the 'L,' provides service directly from O'Hare to Downtown Chicago via the Blue Line and from Midway to Downtown Chicago via the Orange Line for $2.25 each way.  The 'L' will take approximately 40 minutes from the airport to Downtown Chicago.

 

How large is my booth space?

Anchor - 20x20 Exhibit Space
Platinum- 10x20 Exhibit Space
Gold- 10x10 Exhibit Space
Silver- 8x8 Exhibit Space
Bronze- 6x30 Tabletop Space
Innovation Center- 1 highboy table

 

What is included in my Exhibitor package?

Anchor Exhibitor
-- 20x20 Booth Space
-- Eight Full Conference Registrations
-- Full Page Ad within August Becker’s Hospital Review Issue and Conference Guide
-- 80,000 impressions on Becker’s Hospital Review website & 2 CIO Report E-Newsletter Leaderboards
-- Company Name, Contact Information and Product Description in Conference Tote Bag
-- Literature in Conference Tote Bag (provided by exhibitor)
-- Company information & logo on conference microsite
-- Pre and Post Conference Attendee Mailing List

Platinum Exhibitor
-- 10x20 Booth Space
-- Six Full Conference Registrations
-- Full Page Ad within August Becker’s Hospital Review Issue or Conference Guide
-- 40,000 impressions on Becker’s Hospital Review website
-- Company Name, Contact Information and Product Description in Conference Tote Bag
-- Literature in Conference Tote Bag (provided by exhibitor)
-- Company information & logo on conference microsite
-- Pre and Post Conference Attendee Mailing List

Gold Exhibitor
-- 10x10 Booth Space
-- Four Full Conference Registrations
-- Company Name, Contact Information and Product Description in Conference Tote Bag
-- Literature in Conference Tote Bag (provided by exhibitor)
-- Company information & logo on conference microsite
-- Pre and Post Conference Attendee Mailing List

Silver Exhibitor
-- 8 x 8 Booth Space
-- Two Full Conference Registrations
-- Company Name, Contact Information and Product Description in Conference Tote Bag
-- Literature in Conference Tote Bag (provided by exhibitor)
-- Company information & logo on conference microsite
-- Pre and Post Conference Attendee Mailing List

Bronze Exhibitor
-- 6 ft Table Space
-- 2 Full Conference Registration
-- Company Name, Contact Information and Product Description in Conference Tote Bag
-- Literature in Conference Tote Bag (provided by exhibitor)
-- Company information & logo on conference microsite
-- Pre and Post Conference Attendee Mailing List

Innovation Theater + Center
OPTION A
-- 20 minute session: educate Becker’s audience while tying your product
offerings to the issue; included in the conference agenda; scanned leads
provided immediately after session
-- Silver Exhibit Space (8x8 booth space) located in exhibit hall
-- 3 banner ads in Becker’s Health IT & CIO E-Newsletter for additional promotion
-- 4 full conference registrations
-- Pre- & post conference attendee lists
-- Attendance not guaranteed; there will be 8 - 9 other break out sessions taking
place simultaneously

OPTION B
-- 20 minute session: educate Becker’s audience while tieing your product
offerings to the issue; included in the conference agenda
-- 3 banner ads in Becker’s Health IT & CIO E-Newsletter for additional promotion
-- Bronze Booth (6 ft table space) located in exhibit hall
-- 3 full conference registrations
-- Pre- & post conference attendee lists
-- Attendance not guaranteed; there will be 8 - 9 other break out sessions taking
place simultaneously

 

How do I pick up my badges?

Pick up your badge at the Exhibitor & Sponsor Registration desk located inside the Exhibit Hall.

 

What are the approximate set up and teardown hours?
*Please note these set up and teardown times are approximate and may change closer to the event

Set up: Tuesday, September 18th, 2018 from 12:30pm CST to 5:00pm CST and on Wednesday, September 19th from 8:00 - 11:00 am

Tear down: Friday, September 21st, 2018 from 6:15pm CST to 8:00pm CST

 

What are the approximate dedicated exhibit hall hours?

Tuesday, September 18th:
12:30 - 5:00 pm - Exhibitor Set Up

Wednesday, Septebmer 19th, 2018
8:00 - 11:00 am - Exhibitor Set Up (cont.)
2:25 - 2:45 pm - Networking Break
5:00 - 7:00 pm - Cocktail Reception

Thursday, September 20th, 2018
7:00 - 8:00 am - Continental Breakfast
10:25 - 10:45 am - Networking Break
12:10 - 1:10 pm - Networking Luncheon
2:40 - 3:00 pm - Networking Break
5:15 - 7:00 pm - Cocktail Reception

Friday, September 21st, 2018
7:00 - 8:00 am - Continental Breakfast
10:25 - 10:45 am - Networking Break
12:10 pm - 1:10 pm - Networking Luncheon
2:40 - 3:00 pm - Networking Break
4:30 - 6:15 pm - Cocktail Reception
6:15 - 8:00 pm - Exhibitor Tear-Down

What happens if I teardown early?

Any exhibitor who chooses to dismantle outside of the dedicated tear down times will be prohibited from selecting a preferred booth location at next year’s meeting.

 

Where and when do I send my booth?

There will be more information regarding Shipping and Handling in the Freeman Exhibitor Kit, which you will receive via email approximately 45 days prior to the conference.

 

Will there be a company on-site to help set up the booths?

If you'd like to hire a company to provide this service, you are welcome to do so at your own expense.  If you are considering this, please email events@beckershealthcare.com for specific regulations and requirements associated with this service.

 

Can my booth host a raffle?

Absolutely! We encourage all booths to host a raffle on Thursday or Friday evenings to encourage attendees to stop by and leave business cards.  If you plan on participating in a raffle, please email events@beckershealthcare.com. We would be more than happy to give you more information and begin coordinating logistics. 

 

What should I wear?

Business casual dress is recommended.  Chicago's average weather in September is 60-70 degrees; however, this can fluctuate dramatically.

 

How can I purchase my electricity and internet for my booth?

You will order directly through the hotel using the Order Form provided in the Exhibitor Kit, which you will receive via email approximately 45 days prior to the conference. Please note, neither electricity nor internet are included with your booth. Also note, Becker's does not hire an onsite company to assist with booth setup and tear down. Please let us know if you require this service and we can recommend local companies. Our staff will be on hand and happy to assist, as well.

 

Any other questions?

We are here to help! Please email events@beckershealthcare.com or call 312-281-6535

 

If you are interested in exhibiting or sponsoring and have not yet contracted an opportunity, please contact Jessica Cole at (312) 929-3675 or jcole@beckershealthcare.com