What is the meeting / hotel location?

The Swissotel Chicago
323 East Wacker Drive
Chicago, IL 60601
Phone: (888) 737-9477

How do I reserve my hotel room?


For information on the room block at the Swissotel, please Click here. *Note: The Hotel room block will sell out, please purchase your room in advance

BEWARE OF POTENTIAL SCAMS - PLEASE READ:
When booking hotel accommodations, please note that Becker's Healthcare has NOT contracted with any third-party housing service or bureau. All hotel room reservations for conference attendees and exhibitors should be made directly with the Swissotel Chicago or, in the case that the Swissotel is sold out, on your own directly through a hotel. We have been made aware of unauthorized housing and hotel reservation services that may solicit your business, such as a company called Exhibition Housing Services. THIS IS A SCAM! They may say the conference hotel block is sold out or indicate that they can book you a room at a better rate. All legitimate communications regarding housing will come directly from Becker's Healthcare. Using unauthorized reservation services may threaten your credit card security.

If you receive a suspicious email or phone call asking to book your hotel room for the conference, please let us know immediately. Email us at events@beckershealthcare.com or call 312-281-6535.

 

How do I pick up my badge?

Pick up your badge at the Exhibitor & Sponsor Registration desk located inside the Exhibit Hall.

What is my booth number?

This will be emailed to you along with the Exhibitor Kit approximately 45 days prior to the conferece.

What are the approximate set up and teardown hours?

 

Set up: Monday, November 12th from 10:00am-4:30pm CST

Tear down: Wednesday, November 14th from 6:15pm- 8:15pm CST

What is included in my Exhibitor package?

 

GOLD EXHIBITOR
- 10 x 8 Booth Space
- Three Full Conference Registrations
- Company Name, Contact Information and Product Description in Conference Tote Bag
- Literature in Conference Tote Bag (provided by exhibitor)
- Company information & logo on conference microsite
- Pre and Post Conference Attendee Mailing List

SILVER EXHIBITOR
- 8 x 8 Booth Space
- Two Full Conference Registrations
- Company Name, Contact Information and Product Description in Conference Tote Bag
- Literature in Conference Tote Bag (provided by exhibitor)
- Company information & logo on conference microsite
- Pre and Post Conference Attendee Mailing List

FOYER EXHIBITOR
- 6 ft Tabletop Space
- Two Full Conference Registration
- Company Name, Contact Information and Product Description in Conference Tote Bag
- Literature in Conference Tote Bag (provided by exhibitor)
- Company information & logo on conference microsite
- Pre and Post Conference Attendee Mailing List

 

What is the conference schedule? 

 

November 12, 2018
11:00 - 5:00 pm | Registration
12:00 - 1:15 pm | Sessions
1:15 - 1:35 pm | Networking Break & Exhibits in the Foyer
1:30 - 2:55 pm | Sessions
2:55 - 3:15 pm | Networking Break & Exhibits in the Foyer
3:15 - 5:10 pm | Sessions
5:10 - 6:30 pm | Cocktail Reception & Exhibits in the Exhibit Hall

November 13, 2018
7:00 - 8:00 am | Registration & Continental Breakfast in the Exhibit Hall
8:00 - 9:00 am | Sessions
9:05 - 9:25 am Networking Break & Exhibits in the Exhibit Hall
9:25 am - 11:35 pm | Sessions
11:40 - 12:40 pm | Networking Luncheon in the Exhibit Hall
12:45 - 2:10 pm | Sessions
2:10 - 2:30 pm | Networking Break & Exhibits in the Exhibit Hall
2:30 - 5:15 pm | Sessions
5:00 - 7:00 pm | Cocktail Reception & Exhibits in the Exhibit Hall

November 14, 2018
7:00 - 8:00 am | Registration & Continental Breakfast in the Exhibit Hall
8:00 - 9:05 am | Sessions
9:05 - 9:25 am Networking Break & Exhibits in the Exhibit Hall
9:25 am - 11:35 pm | Sessions
11:40 - 12:40 pm | Networking Luncheon in the Exhibit Hall
12:45 - 2:00 pm | Sessions
2:00 - 2:20 pm | Networking Break & Exhibits in the Exhibit Hall
2:20 - 5:15 pm | Sessions
5:15 - 6:15 pm | Cocktail Reception & Exhibits in the Exhibit Hall

 

Where and when do I send my booth?



Please complete a SHIPPING AND HANDLING form and send the completed form to events@beckershealthcare.com. We will help with next steps after we receive your shipping form!

 

Will there be a company on-site to set up the booths?

 

The Becker's staff is available to assist; however, there will not be a company available to help with booth setup. If you'd like to hire a company to provide this service, you are welcome to do so at your own expense. Please let the Becker's Events Team know if you need recommendations of local companies. Email us at events@beckershealthcare.com.

Can I order Lead Retrieval?

Exhibitors have the option to purchase a badge scanner to use at their booth for lead retrieval. We are partnering with American Trade Show Services for Lead Retrieval at this event. Please click here to view the order form. You can email your order form to orders@american-tradeshow.com. Please order before October 12th to receive early-bird discount pricing!

 

Can my booth host a raffle?

Absolutely! We encourage all booths to host a raffle on Monday, Tuesday, or Wednesday evenings to encourage attendees to stop by and leave business cards. If you plan on participating in a raffle, please email events@beckershealthcare.com to let us know what you'll be raffling. We will then arrange a time to stop by your booth and announce the winner(s).

 

How can I purchase electricity and internet for my booth?

 

You will order power and electricity by submitting this Order Form to events@beckershealthcare.com . Please note, neither electricity nor internet are included with your booth. Also note, Becker's does not hire an onsite company to assist with booth setup and tear down. Please let us know if you require this service and we can recommend local companies. Our staff will be on hand and happy to assist, as well.

 

What should I wear?

 

Business casual dress is recommended.  Chicago's average weather in November is 30's degrees; however, this can fluctuate dramatically.

 

Exhibitor Rules & Regulations:

 

Exhibitors must adhere to the size of the purchased booth space. If your booth extends beyond the specified dimensions, it will need to be modified or taken down to fit the allotted area.

Please be sure that all boxes, cases and packages are ready to ship with a shipping label adhered and billing information confirmed before booth personnel leave the ballroom. Booth personnel are responsible for boxing, taping and labeling all of your outgoing packages with, either, a FedEx or UPS label. If you are using UPS or a freight carrier, please be sure to schedule your pick up. Becker's Healthcare is not responsible for any leftover boxes.

 

Any other questions?

 

We are here to help! Please contact your account manager or events@beckershealthcare.com (312-281-6535 ; 312-257-2937) with further questions.

 

If you are interested in exhibiting or sponsoring and have not yet contracted an opportunity, please contact Jessica Cole at (312) 929-3675 or jcole@beckershealthcare.com.